The "Allocations" page is divided into two sections PREVIOUS TIME ALLOCATIONS (a list of previous time allocations on the Gemini telescopes and the current status of any data obtained) and RELATED PROPOSALS (submitted to other telescopes in this semester).
The PREVIOUS TIME ALLOCATIONS section contains fields entitled "Reference", "Allocation", "% Useful" and "Comments". It is in these areas that previously allocated observing time and data status is entered.
Previous time allocations can be defined individually or read from an ASCII file.
To define a PREVIOUS TIME ALLOCATIONS you first click the "New Allocation" button. A highlighted single line area appears in the large area above the button. Enter the reference of the previously allocated Gemini queue, classical, Director's Discretion or System Verification proposal (e.g. GS-2004B-Q-9), then an allocation by typing in a number and selecting a nights or hours from the small drop-down menu (e.g. 24 hours). Now enter the percentage (%) of the allocated time that was useful (i.e. used for astronomy and not lost to weather, problems etc, e.g. 50%) and finally enter a comment to describe briefly the current state of any data obtained (e.g. published, under analysis, awaiting more data, data not useful for project etc).
To read one or more previous time allocations from a file, use the file open button. The format is as follows: each allocation must appear on a separate line; the columns (corresponding to reference number, allocation, useful fraction etc) must be tab separated. (Allocations can also be saved to a file; this can be a useful way of checking the file format).
Highlight the entry to be deleted/removed by clicking on it in the left side area and click on the "Delete Allocation" button.
Related proposals information can be defined afresh or read from an ASCII file.
To define RELATED PROPOSALS INFORMATION simply type in the text box any proposals submitted to other telescopes in the current semester.