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The PDF Attachment
The Science Justification, Experimental Design, Technical Description and other text is included as a PDF attachment to the Phase I Tool. Tables and Figures can be included, subject to space limitations described below. Latex templates/style files, and Word documents are available for download and should be used. The following links are for 2015B, you can get the equivalent 2015A files from here. Proposals for large/long programs must use the large program latex template (and style file) or the large program Word template. Standard proposals requesting time via NOAO with a US PI should use the US latex template and style file or the US Word template. Everyone else should use the Gemini default latex template and style file or the Gemini default Word template. Do not change the margins or font sizes, if you do you run the risk of annoying the TAC members! Some examples of template use are given here.
For large/long proposals the proposal narrative is limited to a total of 10 pages, and the science justification cannot exceed 5 pages, including figures and references. The page limit does not include ITC attachments.
Scientific Justification: For standard proposals this is limited to one page excluding references and up to two additional pages can be used for references, tables, figures (no more than three), and captions. For large/long proposals this is limited to five pages including figures and references. This should be a high-level description of the observations and the fundamental problem that they will address. Make sure to include the overall significance to astronomy. The Experimental Design section can be used to describe the overall observational program, including sample selection, data analysis, etc. The Technical Case can include details about the instruments, conditions, and exposure times required.
Experimental Design: For standard proposals this is limited to one page with no additional figures, this is a description of your overall observational program. How will these observations contribute toward the accomplishment of the goals outlined in the science justification? Include information such as why the specific targets were selected, the sample size, the analysis, etc. Describe any necessary calibrations in addition to the baseline calibrations.
Technical Description: For standard proposals this is limited to one page with no additional figures, this should be a description of how the observations contribute toward the accomplishment of the goals outlined in the science justification. Also justify the instrument configuration, the exposure times and the constraints requested. Describe the results from the Gemini Integration Time Calculator here. Justify the total and minimum time requested. If you are applying for instruments on both Gemini North and Gemini South, then provide the time request for each site.
Observing Mode (large/long proposals only): Describe the chosen mode of observation. The default mode of observation for large/long programs is priority visiting observing, but queue and classical observing modes are also available. Requests for classical and fully queue mode must be accompanied by a justification for the request.
Management Plan (large/long proposals only): Describe the overall organizational plan for conducting the proposed large/long program, including data reduction and analysis, preparation of survey deliverables, and staffing requirements. List the roles and responsibilities of the Co-Is with their anticipated time commitments directed to achieving the goals of the survey. You may also wish to detail external sources of support that will be used in the program. Please detail any use of non-Gemini observational facilities that are required to achieve the overall goals of the survey program.
Added Value (large/long proposals only): Describe, if any, added value to Gemini Observatory and the broader community from your proposed large/long program. This added value can be through the public release of data products, data reductions routines, catalogs, software, hardware (eg. filters), public outreach, or other outcomes beyond the proposed science results. Include a timeline and the mechanism of their release to the community. Please differentiate between intermediate products developed during the execution of the survey versus the final products likely to be produced after the full observations have been obtained.
Band 3 Plan: If applying for queue time and it is acceptable for the proposal to be scheduled in Band 3, describe the changes to be made to allow it to be successful in Band 3 (limit text to half a page). If the total Band 3 time request is different from the standard request, then give the Band 3 time request for each partner and update the time requested from each site.
Classical Backup Program: If applying for classically scheduled time, describe the program you will pursue should the weather be worse than the requested observing conditions (limit text to half a page).
Justify Target Duplication: If your targets have been previously observed by Gemini using similar setups to those proposed here, the Observations section of the PIT will indicate this using a red stoplight icon. A list of the possible duplicates can be accessed by highlighting the observation, then clicking on the the icon to the lower right. Duplicate observations must be justified in this section.
Publications: Enter a list of publications written by the PI and Co-Is that support this proposal.
Use of Other Facilities or Resources: List any applications to non-Gemini facilities that are related to this proposal.
Previous Use of Gemini: List allocations of telescope time on Gemini to the PI during the last 2 years, together with the current status of the data. You can locate the Gemini proposal ID and percentage completion for queue programs using the Queue and Schedules Queue Summary or Classical Schedule pages, where you can use your browser to search for the PI name or the proposal title.
ITC Examples: Use the Gemini Integration Time Calculator (ITC) for a typical source for each instrument requested. Save the ITC output as a PDF file and merge that to the PDF version of this document. More suggestions on how to do this are given in the PIT FAQ. These pages do not count towards the proposal page limits.