Career Opportunities with Gemini Observatory

Open Positions


Subscribe by email

Subscribe

At Gemini we seek individuals who are deeply committed and dedicated to exploring the universe and sharing its wonders. Our success stems from our globally diverse team in Hawaii and Chile, combined with the strong foundation provided by our international partners. You will find a challenging environment with innovative people, operating in a supportive culture that fosters collaboration and teamwork.

Openings

Engineering Systems Engineer

Human Resources Human Resources Manager

Information Systems Information Systems Group Intern

Web Developer Intern

Public Information and Outreach Media Relations/Outreach Intern

Safety Senior Administration and Safety Specialist

Science Planning System Designer

Science Operations Specialist

Data Process Developer



Engineering

Systems Engineer

  • Location: La Serena, Chile or Hilo, Hawaii
  • Deadline for Application: Until filled.
  • Job Code: ENG105P

We have an immediate opening for an experienced Systems Engineer for our base facility in La Serena, Chile or Hilo, Hawaii. The successful candidate will join the Systems Engineering team that supports the operation of our 8 meter telescopes. This involves proper systems monitoring, configuration control integrity, modeling, constant initiatives towards improvement of efficiency and performance of all systems.

The role of the Systems Engineer is to assist the Science and Engineering groups in solving operational issues related to telescope and instruments operations, as well as provide systems engineering and project management support for new projects and maintenance activities.

Candidates should have experience developing, implementing and maintaining systems and systems controls in order to maximize the efficiency of telescope and instrument operations, while improving the reliability and up time of such systems. In addition, the successful candidate should also have experience in systems documentation and archiving tasks, including the supervision of systems technicians in charge of such archiving systems.

Education Required:

  • BS degree or advanced degree in an Engineering or Science discipline, with courses in systems engineering, industrial engineering, electronics engineering, physics, mathematics, astronomy and other related fields.
  • 4- 5 years related experience.
  • Equivalent combination of education and experience.


Desirable skills or qualifications:

  • Must have a good driving record and be able to drive 4-wheel drive vehicles.
  • Must take and pass a high altitude physical to be able to work at 4300-meter (14,000 feet) elevation.
  • Must be fluent in English, Spanish desirable.  
  • Must be able to quickly develop complex systems understanding with minimum of information and documentation.
  • Able to work and make decisions under pressure.
  • Excellent safety awareness.
  • Must be able to document procedures and processes.
  • Excellent planning skills.
  • Must have a good attitude towards others.


Other abilities and skills required for this position are:

Must be able to work effectively and efficiently at 14000 feet.
Able to travel abroad to support Gemini North or Gemini South.
Must be flexible to work weekends and holidays as needed.

How To Apply | Apply Online


Human Resources

Human Resources Manager

  • Location: Hilo
  • Deadline for Application:
  • Job Code: HR10


Position Summary:
 
We have an oportnunity to join the global American Universities for Research in Astronomy(AURA) Human Resources team providing a service to the Hawaii based Observatories managed by AURA. The position is based at the Gemini Observatory based in Hilo.
 
The Human Resources Manager is responsible for the implementation of human resources services, policies, and programs to staff across all aspects of human resources and provides assistance to Managers in the performance of their duties. The Manager supervises the local HR Generalist.

This position also provides assistance to employees concerning human resources related services, and communicates/advises on HR policies and procedures as necessary to ensure consistent and equitable practices.
 
 
Duties and Responsibilities:

Provides advice to Managers and employees on compensation and benefits matters and input to the centrally administered programs.

Develops local programs geared to improving employee welfare, wellness and health, in conjunction with benefits specialist. 

Manages recruitment process including: writing job descriptions, placing adverts in press or with online job boards or with recruitment consultants, arranging interviews, conducting interviews, making job offers, taking up references and organizing start dates. 

Manages Training and development process including: carrying out induction with new employees, organizing training schedules and courses for new and existing staff, keeping training records up to date, obtaining feedback from employees for training received. 

Identifies individual training needs and coaching needs. Researches and provides appropriate solutions. 

Participates in evaluation and monitoring of success of training programs. Follow-up to ensure training objectives are met. 
 
Provides input and guidance to organizational design, structure and job descriptions. 

Works closely with management and employees to improve work relationships, build morale, increase productivity and retention. Develops and supports employee morale events.  Provides HR guidance and advice to employees, line managers, and senior management, as required. 

Manage and resolve employee relations. Provides day to day performance management guidance to line management (coaching, counseling, career development, disciplinary actions).  Conducts effective counseling and thorough and objective investigations. Maintains documentation and performs exit interviews. 

Provides HR Policy guidance and interpretation, assists in development and implementation of new HR policies and procedures; maintains employee handbook and policies and procedures manual with  respect to all chile employees.

Maintains in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance. Ensures AURA Chile is in compliance with all legal issues and requirements relating to employee matters and coordinates with AURA-O on operational matters.

Oversee the maintenance of  Human Resource Information Systems and compilation of reports from database.  
 
Delivers HR improvement projects aligned to Human Resources planning process

 
Education Required:
 
Minimum: A Bachelors degree in appropriate field; some advanced computer training; seminars in human resources practices and employment law helpful. PHR certification. Experience and other training may substitute for bachelor’s degree and PHR certification.
 
 
Experience Required:

At least ten years experience working in progressively more responsible positions, within human resources field. At least 5 years HR Management experience. Previous experience in human resources in USA/Chile highly desirable. Experience working in an international environment highly desirable.

 
 
Skills Required:

Highly orderly, neat and skilled at planning day’s work. Ability to demonstrate excellent written and verbal communication skills. Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. Excellent organizational skills. Ability to handle multiple tasks and competing demands with minimum of stress and frustration. Ability to remain calm in tense situations. Skilled at presenting best image of company at all times. Requires knowledge of United States Affirmative Action, ADA, ADEA, anti-discrimination laws, EEO, COBRA, ERISA, FLSA, FMLA, IRCA, sexual harassment laws, unemployment benefits, workers compensation laws. 


 

How To Apply | Apply Online


Information Systems

Information Systems Group Intern

  • Location: Hilo
  • Deadline for Application: 12/12/2014
  • Job Code: OPI900T

Gemini North has an opening for a 1 year Internship in the Information Systems Group Department to assist in Linux and Mac Systems administration and related technical research and documentation.  The position is part time, averaging between 16-18 hours per week with flexibility on designation of days.

The successful applicant will be enrolled in an undergraduate program with a major in computer science, management information systems, or similar information systems program or possess applicable experience with strong and broad information technology skill sets including:

 Demonstrated ability to configure, maintain, and troubleshoot Unix, Linux, and Mac OS X operating systems and software.

  • High level of comfort working in a command line, shell environment, both at a local or remote console.
  • Demonstrated knowledge of TCP/IP networking concepts and principles.
  • Ability to work both independently as well as part of a team.
  • Ability to research problems & present solutions to the team.
  • Ability to follow written and verbal instructions.
  • Articulate verbal and written communication skills.
  • Ability to learn quickly and adapt to changes.
  • Strong customer service / interpersonal skills.


 


How To Apply | Apply Online


Web Developer Intern

  • Location: Hilo
  • Deadline for Application:
  • Job Code: 15-0048

Duties and Responsibilities:
1. Assist with writing, configuration, testing and deployment of web applications.
2. Work along side the Information Systems Group to troubleshoot, diagnose, repair, web applications.
3. Assist with research and analytics of IT metrics.
4. Assist with documentation of Information Systems Group procedures, policies, tutorials, architectural diagrams, etc.

Job Specifications:
1. Demonstrated ability to configure, maintain, and troubleshoot, create web application software written in PHP and JavaScript.
2. Experience using GitHub to collaborate with others.
3. High level of comfort working in a command line, shell environment, both at a local or remote console.
4. Demonstrated knowledge of TCP/IP networking concepts and principles.
5. Ability to work both independently as well as part of a team.
6. Ability to research problems & present solutions to the team.
7. Ability to follow written and verbal instructions.
8. Articulate verbal and written communication skills.
9. Ability to learn quickly and adapt to changes.
10. Strong customer service / interpersonal skills.

How To Apply | Apply Online


Public Information and Outreach

Media Relations/Outreach Intern

  • Location: Hilo, HI
  • Deadline for Application:
  • Job Code: G5905

General Description of Position:

This position is based at the Gemini North Base Facility in Hilo, Hawaii and is a limited-term (4-6 months) internship focusing on projects in the areas of media relations, communications, and/or educational outreach.  The position will be a full-time, Monday-Friday internship position with some weekend and evening events.

Essential Functions:

  • Work closely with Gemini Observatory PIO staff mentor to develop and execute a project plan that supports Gemini’s media relations efforts and/or education/outreach activities.
  • All AURA employees are responsible for the proper management and control of all AURA property within their work area, whether assigned to them or someone else. This responsibility includes reporting any known missing, stolen, or non-working property in their work area to their supervisor or the AURA Property Officer.
  • Assist with general media relations and outreach activities as directed.

Other Functions:

  • An optional opportunity to participate at a major scientific conference, shortly after the conclusion of the appointment, is also available to the successful candidate.  A final report will be required at the conclusion of the experience.
  • Write and edit media resource materials (press releases, social media, “webfeatures”) and/or educational content for students, teachers and the public.
  • Other duties as assigned

Required Education/Experience/Skills/Abilities:

  • Enrolled in an accredited degree program, demonstrating a minimum of 3.0 average, in areas such as:

                    -Astronomy/Astrophysics

                    -Science/Technology Journalism

                    -Communications (emphasis on science/technology)

                    -Media Relations (emphasis on science/technology and new-media)

                    - Education (with focus on physical science discipline)

  • Other related areas of interest (i.e. education/outreach) will be considered but candidate must demonstrate a strong interest in pursuing a career in science/technology communications with preference given to candidates with experience and education in astronomy or directly related field.

Preferred Education/Experience/Skills/Abilities:

  • Candidates are required to demonstrate proficiency in written communications (samples will be required in application process), common office software.
  • This is an ideal opportunity for a student intending to pursue a career in science journalism, informal science education or a related science journalism/education field.
  • The ideal candidate will have experience in science journalism and be able to enhance Gemini’s interactions with the media, both “traditional” and “new.” Alternatively, for the right candidate, the internship could focus on education and outreach and support Gemini’s extensive community outreach/education efforts. (maybe put this bullet under preferred educ/experience/skills)

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
  • The employee is occasionally required to stand; walk; reach with hands and arms and stoop; kneel; crouch; or crawl.
  • The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
  • Must possess - sufficient mobility, strength, or dexterity in both arms and hands and both legs to a) reach upward, sideways, downward to work with paper files; b) sufficient mobility and dexterity to utilize computer systems, fax machines, copiers, and other office machines.
  • Must possess – 1) ability to read and understand instructions, drawings, safety guides, and other written materials necessary to perform job; 2) sufficient visual capacity to perform the applicable functions without assistance of visual aids other than eye contacts or eye glasses; 3) sufficient spoken aural capacity to hear and understand instructions, warning bells, fire alarms, or shouted instructions without assistance of auditory aids other than a hearing aid; and 4) ability to impart information orally so that others understand and can respond appropriately

 

 

 

 

How To Apply | Apply Online


Safety

Senior Administration and Safety Specialist

  • Location: Hilo, HI
  • Deadline for Application: Until filled.
  • Job Code: ADM405P


Performs senior administrative duties for the Safety Department and other supported Gemini groups.  Acts as liaison between the Safety group and departments/groups within Gemini on the one hand, and external agencies on the other hand.  Works independently to assess urgency and prioritize duties or manage certain systems.  Helps promote a positive workplace safety culture.  Maintains confidentiality of sensitive organization/employee information. Work independently to assess urgency and prioritize duties or manage certain systems.



 

How To Apply | Apply Online


Science

Planning System Designer

  • Location: Hilo, HI
  • Deadline for Application:
  • Job Code: G5412

The Gemini Observatory is a partnership of six countries: Argentina, Australia, Brazil, Canada, Chile and the United States. Forefront astronomical research is carried out with 8-m optical/infrared telescopes in Hawaii and Chile. Gemini has an opening for a Planning System Designer.

Position Summary:  

The Planning System Designer is a term limited position working with the Associate Directors of Operations and Development to develop a self-sustaining project resource allocation and progress tracking process and supporting tools (hereafter, the system) for Gemini Observatory.  The Planning System Designer will manage the current allocation and tracking system while streamlining and simplifying operations to leave the position with a process that fills Gemini’s principal needs and runs with minimal oversight and management.  The system should serve its users and be run by them with little additional effort required. The holder of the position would be the technical lead, overseeing the development and deployment of the system.

Duties and Responsibilities:

  1. Quarter 1: Run the current system as presently implemented.  Note the required inputs and outputs.  Understand other processes in place in the Observatory used for resource allocation and project progress tracking and reporting including those developed for Observatory quarterly financial reports, quarterly public newsletter, and semi-annual oversight committee reports.
  2. Quarter 2: Continue the current system, perhaps with some simplifications in inputs and outputs, where applicable.  Develop requirements for the sustainable system.
  3. Quarter 3: Implement modified system to avoid duplication of inputs and outputs used elsewhere, possibly by working with owners of the other processes and unifying data usage.
  4. Quarters 1 – 3: Complete the work currently underway on identifying and quantifying procedures and staff effort within Gemini South engineering. Complete the dashboard currently being developed.
  5. Quarter 4: Continue system refinement to focus on requirements with no extra inputs or outputs.
  6. Quarter 5: Continue system refinement while documenting process from input to output.
  7. Quarter 6: Continue system refinement to make it easier for users to enter needed inputs and received desired outputs as needed.
  8. Quarters 7 and 8: Support system operation as needed.  By this point, system should be largely self-sustaining and require little support. Finish documentation and make recommendations for future system  improvements.
  9. Support Transition, Development, and other activities as requested (~10% of available time).
  10. Provide easy to locate templates and guidelines for initiating, implementing, and closing projects [Goal].

Job Specifications:

  1. 2 year position with no possibility of extension
  2. Location at Hilo (Hawaii) Gemini base facilities

Education Required:

  1. A BS in Project Management, Engineering, Business or other related discipline
  2. Project Management Institute (PMI), Prince 2, or similar qualifications, desirable

Experience and Skills Required:

  1. 3 to 5 years experience in planning and scheduling, preferably including the design of business processes and related tools
  2. Experience in scientific or engineering operations preferred
  3. Science instrumentation or facility project experience desirable
  4. Must be self-directed and able to take general requirements and objectives and develop processes to satisfy them with little additional direction
  5. Demonstrated ability to work with multiple stakeholders and prioritize requests
  6. Good organizational skills
  7. Demonstration of good written and oral communication skills
  8. Demonstrated aptitude to learn complex manufacturing designs, processes, and systems
  9. Demonstrated ability to provide effective project leadership in terms of setting project plans and expectations and then having both self and team members execute to the plan
  10. Sound written and oral communication skills in English required; Spanish, desired
  11. Good interpersonal skills and ability to lead change and develop buy-in
  12. Well developed computer literacy specifically including standard project planning and tools and office suite software

Essential Job Functions:

  1. Must possess - sufficient mobility, strength, or dexterity in both arms and hands and both legs to a) reach upward, sideways, downward to work with paper files; b) sufficient mobility and dexterity to utilize computer systems, fax machines, copiers, and other office machines.
  2. Must possess – 1) ability to read and understand instructions, drawings, safety guides, and other written materials necessary to perform job; 2) sufficient visual capacity to perform the applicable functions without assistance of visual aids other than eye contacts or eye glasses; 3) sufficient spoken aural capacity to hear and understand instructions, warning bells, fire alarms, or shouted instructions without assistance of auditory aids other than a hearing aid; and 4) ability to impart information orally so that others understand and can respond appropriately

Please attach current resume to your application.  AURA actively supports efforts to broaden participation in all Observatory activities and fosters a diverse research environment. Women and candidates from under-represented minorities are particularly encouraged to apply. AURA/Gemini is an affirmative action and equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

To apply on-line, please visit https://rn11.ultipro.com/spa1004C/JobBoard/ListJobs.aspx?__vt=IntCan

 

How To Apply | Apply Online


Science Operations Specialist

  • Location: La Serena, Chile
  • Deadline for Application:
  • Job Code: OPS447P

Gemini Observatory has an immediate openings for a Science Operations Specialist (SOS).  The position will be at Gemini South, La Serena, Chile. The SOS position is 100% support position within the scientific staff.  The SOS operates the telescope, instruments and computer systems on behalf of the scientists and engineers during daytime and nighttime operations. The SOS also provides essential operational, technical and archival support for data handling at the Observatory.

When at the summit at night, SOS is responsible for the safety of the people, the telescope and the instruments. Nighttime responsibilities include operating the telescope and instruments to perform scientific observations; assisting visiting and staff observers; working with engineers and science teams during instrument commissioning; and troubleshooting telescope and instrument systems. The typical SOS schedule is shift work, a combination of day and nighttime work. Daytime responsibilities at sea level include data quality assessment, instrument calibrations, software testing, preparing the telescope and instruments for nighttime operations, troubleshooting faults with the engineering team, analyzing data, and reporting status at daily coordination meetings.

The applicant must be safety conscious, willing to participate in safety training and assume safety responsibilities while on nighttime duty at the summit. Must possess good communication skills, knowledge of software and hardware systems, and be familiar with Unix/Linux.  Must have a good understanding of observational astronomy.  Previous experience in operation of ground-based telescopes and instruments, and/or knowledge of astronomical instruments and optical and infrared observing techniques is strongly preferred.  A good working knowledge of PyRAF/IRAF, as well as experience with high-level scripting in Unix/Linux command shell and Python/Perl is preferred. Bachelor in science, engineering, astronomy, or computer science required.  Master’s in astronomy or physics desirable.  Requires valid driver’s license, clean driving record and ability to drive 4WD vehicles. Applicants must be capable of working in a remote location at an elevation of 2900 meters (8,900 ft) for Gemini South. International travel is expected. Gemini offers an attractive and competitive salary and benefit package.

Gemini South base facility is located in La Serena, Chile, a popular seaside town with a population of about 140,000 people, a temperate climate, and a substantial international astronomical community.  There are currently three observatories operating out of the AURA compound in La Serena, and two other observatories in the area.  The Gemini South telescope has a set of interesting instrumentation like laser-fed multi-conjugate adaptive optics system, GMOS, F2 and Gemini Planet Imager.

The Gemini Observatory mission is exploring the universe and sharing its wonders.  Come join our international team operating two of the world’s leading ground-based 8m telescopes, located in Hawaii & Chile.

Send current resume with cover letter relating your experience, education and background to the needs of the position, along with the names and contact information of three individuals familiar with your work/credentials/qualifications from whom a reference may be obtained

For further information about the positions please contact either Dr. Rene Rutten, Gemini-South Head of Science Operations (rrutten@gemini.edu) or Mr. Ariel Lopez, Gemini-South Science Operation Specialist Group Manager (alopez@gemini.edu).  


How To Apply | Apply Online


Data Process Developer

  • Location: La Serena, Chile or Hilo, Hawaii
  • Deadline for Application: Until filled.
  • Job Code: OPS506P

The Association of Universities for Research in Astronomy, Inc. (AURA) operates several observatory centers (including the Gemini Observatory) in the United States and Chile under cooperative agreements with the National Science Foundation.

Gemini Observatory has an immediate opening for a Data Process Developer to join our international team operating two of the world’s premier ground-based telescopes in Hawaii and Chile. We are looking for a talented individual to join our multidisciplinary team at either Gemini North in Hilo, Hawaii (preferred) or Gemini South in La Serena, Chile. The Data Process Developer is a part of the Science User Support Department.

Gemini North headquarters are located in Hilo, Hawaii, a town with a very diverse population of about 43,000 people, a tropical climate, and a substantial international astronomical community supporting the observatories on Mauna Kea.  Gemini South headquarters are located in La Serena, Chile, a mid-sized city on the ocean, with a population of about 400,000 in the metropolitan area, also supporting a number of professional astronomical facilities. It is a popular tourist destination in the (Chilean) summer.

The Data Process Developer will contribute to the design, development, documentation, and deployment of data processing routines required to verify data quality and enable scientific analysis for Gemini’s suite of instruments.  Specifically, the Data Process Developer in this position will work with the team's scientists and programmers on new and current data reduction recipes and routines for the Quality Assessment Pipeline and the end-user Python-based data reduction platform.  He or she will also work on the platform’s core automation infrastructure.  The Data Process Developer will help test and maintain the current IRAF and Python data reduction software. The Gemini data reduction software is a critical component of the daily operations, and it is a tool that a large fraction of the Gemini user community relies on to prepare their data for science analysis.  The Data Process Developer is expected the follow rigorous software development life cycle and to apply quality control and configuration control methodology.

Master’s degree in Astronomy, Physics, Computer Science or related field is required; a PhD degree is preferred. Must be familiar with astronomical data reduction for the purposes of scientific publication and have experience working with UNIX/Linux. Programming experience in Python and with Object-Oriented principles is essential. Experience programming for IRAF is preferred but not required. Knowledge of astronomical data reduction techniques is essential.  Must possess ability to communicate effectively with a diverse community of scientific software users and developers and write clear technical documentation.  Experience providing support and troubleshooting, especially in the area of data reduction, to users of astronomical facilities is preferred.

AURA/Gemini is an affirmative action and equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

AURA/Gemini actively supports efforts to broaden participation in all Observatory activities. Women and candidates from under-represented minorities are particularly encouraged to apply.

How To Apply | Apply Online


How to Apply

How to Apply

Use the navigation items to browse or search the available job openings.

Browse jobs to see current job openings. Search jobs to query our job database for a specific job(s) using the filters you set in your search criteria.

See a job of interest?
Click on the post date, requisition number, or job title to view the full job description. Click Apply On-line at the bottom of any job description.

A red star denotes required fields when setting up your profile. Bold text indicates a required field in the assessment question section.

First Time Applicants
To initiate the application process, first time applicants must create a new account to continue. To create a new account, click on the create a new account link on the log in screen. You may cut and paste your resume or CV into the to Resume box or skip this option and upload your resume or CV as an electronic file on the next screen. If you cut and paste your resume and click the Parse Resume link, the system will extract data from your resume and automatically populate some of the standard fields on this screen.

If the parse resume option is skipped, all responses must be entered manually. It is best to supply as much information as possible; however, if a field is not applicable, but required, enter “n/a.”

Uploading Files
To upload electronic files, from the Upload Resume screen, click on the browse button to locate the electronic files you want to attach to your application. Click the upload button to attach a file. Repeat as many times as necessary until you have attached all the required documents (publications list, letter of intent, reference letters, essays, etc.).

For the remainder of the application process, follow the directions on each screen, completing each field as required and applicable.

When you have successfully completed the application process, you will receive an acknowledgment.

Returning Applicants
Returning applicants will not be required to repeat the entire application process because your profile is saved in our database. For each position you apply, you will be required to revisit each screen to successfully submit your application.

The application requirements vary for each position. This option gives candidates an opportunity to supply additional information, make changes or update information and add or delete files as necessary.

Edit Profile
The edit profile option enables you to see your profile and upload materials. Please note that changes/deletions made to your profile affect all applications on file.

Don't see the job you want right now?
Keep our site bookmarked and feel free to check back periodically to browse the new and exciting opportunities at Gemini. You are also encouraged to subscribe to one or more of our job announcement mailing lists. Click the "Subscribe by email" icon located on the "Open Positions" tab for more information.

Having Problems?
Applicants who need assistance with the online application process should visit our FAQ page or contact gemini-jobs@gemini.edu

Employment FAQs

Employment FAQs

How do I edit my profile?
Where do I upload documents other than my resume?
When will I hear from you?
How do I check the status of my application?
I was not selected for a position, can I apply for others?
What do I do, I have forgotten my password?
Do you have internship opportunities?
How do I withdraw my application?

How do I edit my profile?

  1. Click on Edit Your Profile at the top of the page.
  2. Log in.
The Edit Profile option allows you to view your profile and any documents that have been uploaded and attached to your application(s). This is also where you update your information, as well as add and/or delete files. Please note that changes made to your profile affect all applications on file.

Where do I upload documents other than my resume?
The Upload Resume screen is where all documents are added, even if it is not a resume, i.e. publication lists, reference letters, letter of intent, essays, etc.

When will I hear from you?
Once your application has been successfully submitted, the recruiters and hiring managers will review your materials and assess your skills with the requirements of the position, for which you applied. If there is further interest in your candidacy, you will be contacted directly by our HR Department to coordinate the next step in the process.

Due to the high volume of applications received, we are unable to personally contact candidates who have not been selected to continue in the recruiting process.

To check the status of your application, follow the directions for checking the status of your application (below).

How do I check the status of my application?

  1. Click on View Application Status at the top of the page.
  2. Log in.
The application status screen displays date applied, job code, title and status of position any position(s) for which you have applied.

Application Status Legend
StatusDefinition
Being ReviewedForwarded to Hiring Manager for review
Not ReviewedReceived but not yet forwarded to Hiring Manager for review
Phone InterviewApplicant interviewed over phone
On-Site InterviewApplicant interviewed in person
Selected Another CandidateApplicant not selected
Considered for another jobApplication shared with another Hiring Manager
Candidate WithdrewApplicant withdrew application
Offer ExtendedJob offer extended
Offer DeclinedApplicant declined offer
Job CancelledPosition cancelled, no applicant hired
Not QualifiedDid not meet minimum qualifications
HiredApplicant accepted offer, position filled

I was not selected for a position, can I apply for others?
There is no limit to the number of positions for which you may apply. When you see a position of interest, click "Apply Online," found at the bottom of all of our job announcements.

What do I do, I have forgotten my password?

  1. Click on Edit Your Profile at the top of the page.
  2. Click on the link next to "Can't remember password"
Your password will be emailed to you after you have correctly responded to the security questions.

Do you have internship opportunities?
Internship opportunities are listed in the same manner as our open positions. Please browse jobs to see our current listing.

How do I withdraw my application?
Send an email to gemini-jobs@gemini.edu indicating that you wish to withdraw your application. Remember to provide the requisition number and job title.

Even though you have withdrawn an application, your profile will remain in our e-Recruiting system. You are able to return to our site to apply for other positions, should you choose to do so.

Have a question not shown here that you think we should post?
Feel free to contact us at
gemini-jobs@gemini.edu.

Working at Gemini

Working at Gemini

About Hawaii and Chile

Information About Hawaii and Chile

Hawaii:

Chile:

* All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans.

* Please view Equal Employment Opportunity Posters provided by OFCCP here.